ISO 19650 Documentation for UK University Expansion – 85% Error Reduction

Optimar Precon supported a £25 million expansion of a UK university by delivering ISO 19650-compliant documentation for a new 100,000-square-foot research facility in Manchester. The project included high-tech laboratories and sustainable systems built to meet BREEAM Excellent standards.

The 18-month timeline required precise coordination between architects, engineers, and contractors. With over two decades of experience and deep ISO 19650 expertise, we ensured consistent documentation, regulatory compliance, and smooth collaboration across teams.

The client was dealing with more than 500 scattered documents—including drawings, RFIs, and submittals—spread across multiple platforms. This lack of version control risked serious delays in approvals and non-compliance with ISO and BREEAM requirements.

Manual tracking also introduced errors in roughly 12% of the documents, threatening construction quality and exposing the project to potential rework, delayed milestones, and over £1 million in cost risks tied to inefficiencies and compliance issues.

Optimar Precon implemented a customized, cloud-based documentation platform aligned with ISO 19650 standards:

• Centralized Repository
  All 500+ project documents were consolidated into a secure, structured system, improving access and version control.
• ISO 19650 Restructuring
  Documents were renamed, organized, and formatted according to ISO 19650, improving clarity and coordination across disciplines.
• Automated Workflows
  RFIs, submittals, and change orders were routed through automated workflows, reducing manual handling and approval lag.
• Quality Assurance Reviews
  We conducted detailed audits of specifications and shop drawings, identifying and correcting issues early in the process.
• BREEAM Integration
  Sustainability documentation—including materials data and energy performance reports—was embedded to meet BREEAM Excellent certification requirements.

We also delivered staff training and facilitated weekly meetings to ensure ongoing alignment and progress tracking.

Our system produced measurable improvements across the board:

• 85% Fewer Document Errors
  Centralized control and structured reviews drastically improved document reliability.
• Five Weeks Saved on Approvals
  Automated workflows and consistent formatting helped cut approval cycles by 25%.
• Full Compliance Achieved
  The project passed all ISO 19650 and BREEAM audits with no revisions required.
• Over £800,000 in Cost Risk Avoided
  By preventing rework, reducing delays, and maintaining compliance, the project sidestepped costly disruptions.
• Improved Team Collaboration
  Real-time access and standardized documentation boosted transparency and trust across teams.

As a result, the client praised our systematic approach and seamless integration with their BIM environment.

Need expert help with your ISO 19650 documentation?
📩 Email us at support@optimarprecon.com or visit our Documentation Services page.