20% Cost Savings with Cloud-Based Takeoff for a $150M UAE Hotel Project

In Abu Dhabi, UAE, a $150 million luxury hotel project aimed to create a 500-room, 25-story resort with sustainable features compliant with the UAE’s Estidama Pearl Rating. Optimar Precon was brought in to provide cloud-based takeoff and Bill of Quantities (BOQ) estimation services to ensure accurate budgeting and a competitive bidding process. The 20-month project required tight cost control to meet investor expectations.

Our expertise in Bluebeam, PlanSwift, and digital estimation—backed by a 92% bid-hit ratio—enabled us to deliver accurate, efficient results that kept the project on budget and schedule.

The project faced serious issues with inconsistent CAD files and outdated manual takeoff methods. This created a 12% risk of budget overrun due to errors in material quantities for concrete, steel, and interior finishes—translating to nearly $10 million in potential extra costs and a three-month delay. The client also needed Estidama-compliant estimates to support sustainable material use and attract reliable subcontractors. Traditional estimating methods couldn’t meet the timeline or accuracy requirements.

Optimar Precon implemented a cloud-based takeoff and estimation strategy:

• Digital Takeoff: Used Bluebeam Revu to process 350+ drawings, extracting quantities for 15,000+ items including concrete, rebar, finishes, and MEP systems.
• Cloud Access: Hosted data on a secure platform for seamless collaboration between local UAE contractors and international stakeholders.
• BOQ Development: Built a detailed BOQ in PlanSwift with verified quantities and 99% item accuracy.
• Cost Optimization: Identified over $12 million in savings through procurement analysis, such as bulk buying of low-carbon concrete and modular systems.
• Estidama Compliance: Ensured all estimates aligned with Estidama requirements, prioritizing low-impact and regionally sourced materials.

Weekly cost updates and estimation workshops helped keep all parties aligned on cost and sustainability.

Our takeoff and estimation services delivered remarkable results:

• Cost Savings: Cut projected material costs by 20%, saving $12 million through optimized procurement and reduced waste.
• Time Efficiency: Delivered the complete takeoff 35% faster than traditional methods, saving nearly 8 weeks.
• Bid Accuracy: Supported a 92% bid-hit ratio, helping the client attract top-tier subcontractors.
• Compliance: Fully met Estidama sustainability standards and passed all related audits.
• Transparency: Provided real-time cost tracking, boosting investor confidence during progress reviews.

The client commended our precision and ability to deliver under pressure, ensuring a cost-effective project.

Optimize your project costs with our takeoff services. Contact us at support@optimarprecon.com or visit our Takeoff and Estimation Services page to learn more.